Administration Coordinator 

Administration Coordinator Jobs in Abu Dhabi, UAE

Key Accountabilities

• Interface with senior management within Serco and externally in a professional, effective manner
• Provide assistance in the scheduling of meetings and appointments, maintenance of files and records, data updating, preparation of various correspondences and business reports
• Provide assistance in in preparing materials for presentations including proofreading & formatting documents, charts, tables, graphs, plans, etc
• Maintain soft copies of standard templates and formats to facilitate consistent & efficient documentation
• Ensure that written correspondence and internal letters are distributed to the concern department/people
• Create and maintain an efficient filing system as per Serco’s Management System
• Manage administrative events such as travelling arrangements, preparing itineraries; coordinating hiring activities for senior management, organizing meetings and group events
• Coordinates company events to make sure it runs smoothly and successfully; managing details like location, selecting menus, accommodation and transportation
• Manage general office administration of the client’s offices as assigned to Serco
• SAP user – Site Purchashing Coordinator. (SRM, Trips, Petty Cash)
• Work in a fast active environment meeting deadlines required by the contract
• To provide timely and effective administrative support as in when required

Specific Requirements

• 3 years minimum experience across administration, helpdesk or call centre
• Excellent command in English & Arabic both written and verbal is essential
• Good literacy and numeracy skills required for the role
• Ideally a degree holder, minimum high school diploma of post-secondary education in a business, management administration or any related discipline
• Advanced level user of MS Office tools, (especially Word, Excel, Visio)
• Proven experience as a team member of a programme/project management office working on complex and large-scale implementation projects and assisting measuring and managing performance and KPI’s;
• Extensive knowledge of a multi-culture organization; know who the key personnel are (both external and internal) and able to understand the organisation’s aims and objectives.
• Appropriate experience within an administrative function within a highly competitive and commercial environment with a prevailing culture of business development, growth, and delivery on projects and customer service levels.