Payables Executive

The Executive – Payables will be responsible for managing accounts payable operations, ensuring timely and accurate processing of vendor invoices, reconciliations, and payments. The role requires strong attention to detail, coordination with internal and external stakeholders, and adherence to company policies and financial controls.

Responsibility:

Invoice Processing & Vendor Payments:

• Review and process vendor invoices, ensuring accuracy and compliance with company policies.
• Verify invoice approvals, purchase orders (PO), and goods received notes (GRN) before payment processing.
• Ensure timely processing of supplier payments as per agreed credit terms.

Reconciliation & Financial Reporting:

• Perform regular vendor reconciliations to ensure accurate financial records.
• Assist in month-end and year-end closing activities related to accounts payable.
• Prepare aging reports, payable analysis, and other financial reports for management review.

Vendor & Internal Stakeholder Coordination:

• Maintain strong relationships with vendors and resolve payment discrepancies or disputes.
• Coordinate with procurement, treasury, and finance teams for payment approvals and processing.
• Respond to vendor queries regarding payment status and account balances.

Compliance & Audit Support:

• Ensure adherence to financial policies, internal controls, and tax regulations.
• Assist in internal and external audits by providing necessary documentation and reports.
• Maintain proper documentation of invoices, approvals, and payment records for audit and compliance purposes.

System & Process Improvement:

• Support automation and digitalization initiatives in the payables function.
• Assist in implementing ERP systems for efficient payable management.
• Identify process gaps and suggest improvements to enhance efficiency.

Qualification:

• The ideal Executive – Payables should have 2-4 years of experience in accounts payable, finance, or accounting, preferably in a retail or corporate environment.
• Proficiency in MS Excel, ERP systems (SAP, Oracle, etc.), and financial reporting.
• Bachelor’s degree in finance, Accounting, Commerce, or a related field.