Admin Assistant

• Manage training room bookings and maintain an updated tracking system.
• Prepare and distribute registration forms for CPD events.
• Maintain attendance records for training events, including scanning, copying, and securely storing data.
• Collate feedback reports for KPI and quality assurance purposes.
• Prepare registers and tracking tools for event attendees.
• Print, prepare, and distribute training resources as needed.
• Prepare and issue attendance certificates for CPD participants.
• Take and organize photos of training sessions for documentation and social media.
• Maintain an archive of training materials and course descriptions.
• Monitor, track, and order training resources to ensure availability for upcoming events.
• Coordinate with operations to ensure room readiness for scheduled events.
• Match registrations with attendance records to support accurate billing.
• Communicate with operations teams and catering providers to ensure timely delivery of food items and preparation of shared spaces for participants.
• Coordinate with facility security to ensure attendance trackers and photo disclaimers are prepared before events and collected afterward.
• Photocopy, scan, cut, and laminate course and training materials.
• Maintain and organize training tools and materials, ensuring they are accessible to trainers.
• Draft and share pre- and post-event communications with registered participants.

Minimum Qualifications:

• A Secondary School Certificate is required.

Minimum Experience:

• At least two years of experience in an administrative role.
• Experience in the education or training sector is preferable but not essential.

Job-Specific Knowledge & Skills:

• Strong English communication skills, both written and spoken.
• Strong interpersonal and organizational skills, with the ability to work effectively in a fast-paced environment.
• Proficiency in using Microsoft Office tools, including Word, Excel, Forms, Spreadsheets, and database management systems.
• Ability to manage office tasks, scheduling, and record-keeping with attention to detail.
• Familiarity with office equipment, such as photocopiers, scanners, and administrative tools.