Administrative Coordinator

Main Duties

• To embody the values, vision and ethos of Aldar Education and to assist in delivering policy which will ensure high quality and successful outcomes for all teaching programmes.
• To support the team by taking meeting minutes, collating and filling all documentation including training material.
• To support with the internal Aldar Education review process by collating, organising and aligning reports
• To undertake and carry out any other such comparable duties commensurate with the grade of the post, as required by your Line Manager as they occur.
• To lead by example to maintain a high standard of professionalism at all times.

Specific Duties    

• Establishes filing system and records for all documentation
• Compiles or coordinates the compilation of data, and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed.
• Drafts letters/memos and routine correspondence for supervisor’s signature. Screens outgoing correspondence before approval.
• Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
• Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
• Performs other similar or related duties as assigned, such as liaising with concerned personnel on all visa, travel and accommodation matters involving Divisional employees; circulating correspondence and periodicals as instructed; etc.
• Take minutes for meetings
• Designs and creates all marketing materials including preparing webinar links for internal and external views.
• Ensures all marketing and training materials meet brand guidelines and are of a high quality.

Minimum Qualifications    

•    High School Certificate or bachelor’s degree.

Minimum Experience    

•    At least 3 years in administration.

Job Specific Knowledge & Skills 

• Strong English and communication skills, written and oral.
• Proficient in operating PC, Facsimile, Photocopier, Telex and various office machines, including working knowledge of prevailing popular application software and spreadsheets.
• Ability to type in English and take shorthand at the required Company rates.
• Attention to detail with diligent follow up, and able to execute in a timely manner.
• Skilled in multi-tasking, meeting deadlines and handling pressure.
• Strong skills with IT and LMS systems.
• Organizational ability, of self and others.
• Collaborative team member.
• Creative skills.
• Forethought and forward planning.
• Talented in networking with cultural sensitivity.
• Excellent interpersonal skills and intercultural awareness.