Support Executive

Support Executive Jobs in Abu Dhabi, UAE

Core Responsibilities:

• Acts as the first point of contact for any inquiry related to Line Manager or other management staff, i.e. meeting schedule, reports required, etc.
• Deals with correspondence and phone calls.
• Takes notes during meetings, prepares and distributes Minutes of Meetings in a timely manner and performs follow- up on subjects related to the discussion.
• Manages schedules, organizing meetings and appointments, ensuring that no conflicts exist.
• Books and arranges travel, transport and accommodation.
• Organizes events and conferences whenever required.
• Keeps track and sets reminders to the General Manager, or other management staff, of important tasks and deadlines.
• Delivers quality typing, compiling and reports preparation, presentations and correspondence.
• Manages databases and filing systems
• Implements and maintains procedures/administrative systems.
• Liaises with staff, suppliers and clients.
• Collates and files expenses.
• Prepares documents for signature- double checking on the information, ensuring details are correct and aligned to the policy, and ensures that justifications for requests are attached.
• Provides administrative support to Administrators.
• Manages staff induction schedule and coordinates with HR
• Undertake additional responsibility as required.

Background & Experience (years):

• 2 to 5 years in a related field/role.
• Knowledge of current and best stock inventory systems.
• Proven ability to work independently and with others.
• Able to manage complex human relationships and culturally sensitive.
• MS Office skills.