Administrative Coordinator

ESSENTIAL DUTIES & RESPONSIBILITIES: 

• Answers and directs phone calls.
• Maintains a filing system.
• Offers general support to visitors (sponsors, startups, or students).
• Budgets report for hall booking.
• Understands the requirements for each event like Idea Competition and Demo Day.
• Plans events with attention to financial and time constraints.
• Books venues and schedules speakers.
• Researches vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost.
• Negotiates with vendors to achieve the most favorable terms.
• Manages all event operations (preparing venue, invitations etc.).
• Does final checks on the day of the event (e.g. tables, technology) to ensure everything meets standards.
• Oversees event happenings and acts quickly to resolve problems.
• Evaluates the event’s success and submit reports.
• Supports the director to communicate with AUIC internal and external mentors.
• Keeps track of startup achievements.

QUALIFICATIONS & EXPERIENCE:

• BBA – Bachelor of Business Administration.
• 1-3 years of experience in the field or in a related field.

KNOWLEDGE & SKILLS:

• Excellent English communication skills; both written and verbal.
• Strong organizational and planning skills
• Organized, disciplined, able to perform under pressure and manage multiple priorities and parallel tasks.
• Strong communicator; both written and verbal.
• Strong and effective coordinator.
• Excellent customer service skills.
• Patient and problem solver.
• Team Player.
• Well organized.
• Fast Learner for new software .
• Social Media Maintenance skill sets.
• Knowledge in Operating Systems, proficient in MS Office (Excel. Word, Power point), Internet.

WORKING CONDITIONS:

• Work is normally performed in campus office as center is managed by administrative assistant.
• It requires admin to attend outdoor innovation events to research on startups and alert them about center.
• No physical risk involved in this job.