Administrative Officer

SUMMARY OF FUNCTIONS:
Coordinates, oversees, and/or performs a wide variety of support activities, secretarial services, and confidential assignments for the office or college.
ESSENTIAL DUTIES & RESPONSIBILITIES:
• Provides staff and office support for the office / college, that includes screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise.
• Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and takes minutes, and provides administrative support and follow-up on matters arising from meetings.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Assists in the scheduling and coordination of the manager’s appointments and travel arrangements.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
• Coordinates and oversees the day-to-day management of supplies and equipment for the office.
• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
• Performs miscellaneous job-related duties as assigned.
QUALIFICATIONS & EXPERIENCE:
• A bachelor’s degree in business administration, management, education, or a related discipline.
• 3-5 years of experience that is directly related to the duties and responsibilities specified.

KNOWLEDGE & SKILLS:
• Records maintenance skills.
• Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
• Ability to create, compose, and edit correspondence and other written materials.
• Skill in organizing resources and establishing priorities.
• Word processing and/or data entry skills.
• Ability to coordinate and organize meetings and/or special events.
• Database management skills.
• Knowledge of planning and scheduling techniques.
• Ability to provide leadership and guidance to administrative support staff and/or students.
WORKING CONDITIONS:
• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort required.
• No or very limited exposure to physical risk.