Credit Documentation Officer

Job Purpose

Mainly responsible for Securities and Documentation Lodgement, File, record, recover, archive, scan and maintain documents and database systems. Review documents and collaterals. Support the activities of Credit Documentation as well as documents checking like ABL disbursement documents etc.

Principle Accountabilities

• Ensure Credit Middle Office policies and procedures of the Bank are strictly followed in line with Bank’s Credit policies and as per relevant guidelines of UAE Central Bank/Government.
• Adhere to UAE laws and regulations regarding all collaterals and the legality of documents used in coordination with the legal department,
• Receive the original execution versions of facility documentation signed by the Borrowers & including collateral documentation from Business segments and branches.
• Responsible to update the documentation register with the document’s details & movement of same within the Credit Documentation Unit.
• Ensure to Electronically scan of original documents in EDMS upon completing the fit to lend sign off after satisfying that all the documents have been executed properly and are also in order.
• Handle the safekeeping of the original documents under custody and ensure all documents are being lodged after it is digitally filed in EDMS.
• Periodically review borrowing documents held under custody for housekeeping purposes.
• Responsible to prepare required correspondence and reports related to custody activities from time to time including sorting, packaging of files for archival and Compile list of the documents to be archived.
• Responsible to handle the releasing of original facility documentation and/or mortgage release requests after obtaining approvals from the appropriate sanctioning authority.
• Upon team request, return deficient documents back to business teams to complete the requirements via courier and record reference number in the register.
• Maintain a coordinated relationship with legal, FRR, RMs, Internal and external Auditors to retrieve required documents and files upon getting the necessary approval from Unit management.
• Review drawdown related collateral documents for ABL upon receiving the required executed documents from Business and also inform Business regarding discrepancies, if any & follow up with Business to get those discrepancies rectified before sending the confirmation transaction processing team to go ahead with the drawloan.
• Always improve standard processing time and bring about productivity improvement through bench marking.
• Ensure all Documentation activities are performed as per operations procedure to achieve satisfactory audit rating for the Unit.
• To carry out activities with “zero” operational losses
• Support management centralise the control activities & implement automation to gain more control efficient environment.
• Ensuring reduction in re-work rate
• Adherence to SLAs and TATs agreed with stakeholders

Experience and Qualifications

• 1 to 3 years of banking experience and 1 year in the Credit administration functions.
• Fair understanding of banking operations, Bank’s policies, procedures, guidelines, statutory requirements, market conditions including systems.
• Higher Diploma or Bachelor’s Degree

Skills

• Good command of English language
• Good communication skills
• Planning and organising skills.
• Computer literate with strong working knowledge of business software applications, particularly word/excel and spreadsheets.