Document Controller

Document Controller Jobs in Abu Dhabi, UAE

Roles and Responsibility

• Provide support to the Senior Document Controller for all document control functions, including:
• Quality checking of all document types and correspondence.
• Conduct document quality checks to ensure compliance with Integrated management system (Quality, Environment and Occupational Health & Safety requirements).
• Verify that documents:
• Are reviewed and approved prior to issue.
• Include appropriate version control and revision history.
• Are distributed to relevant stakeholders and withdrawn when obsolete.
• Ensuring consistency in document formatting, version control, and metadata.
• Managing the document numbering system in accordance with company standards.
• Manage and maintain all controlled documents produced by the company, ensuring they are current, accessible, and properly archived.
• Take charge of document identification, classification, and filing in both electronic and physical formats.
• Support colleagues in using the company’s document control system, including assigning reference numbers and uploading documents to the registry.
• Implement a system of continual improvement in document control practices across Etihad Rail.
• Maintain assigned elements of the Etihad Rail Integrated Management System (IMS), including quality, environmental, and occupational health & safety documentation.
• Ensure proper organization, security, and traceability of documents (paper and electronic).
• Coordinate and maintain records of documents and drawings from internal and external sources.
• Interface with Etihad Rail PJSC and other stakeholders to ensure seamless documentation and correspondence management using EPFM and other EDMS platforms.
• Update, manage, and maintain all documents using Etihad Rail’s Document Management System (DMS).
• Provide support to all staff for eSignatures via Circularo.
• Support internal and external audits by maintaining accurate and retrievable documentation.
• Participate in periodic reviews of controlled documents to ensure ongoing relevance and compliance.

Desirable qualifications, skills and experience

Academic Qualifications:

• Degree or similar preferable

Professional Qualifications:

• Vocational Diploma/Certificate from a 2 year Technical course

Experience:

• 3 to 5 years’ experience in document control management
• Electronic Database Management System experience

Other Skills:

• English at an advanced level (both written and verbal)
• Arabic language skills an advantage (both written and verbal)
• Good interpersonal skills
• Knowledge in use of spreadsheets, database, word processing and selected job specific software.
• Ability to keep clear and accurate records and reports.
• Ability to use computer and rapidly input data and retrieve records and information.
• Ability to organize work load and to manage a filing methods and management techniques
• Strong working knowledge of Document Control functions and processes
• Ability to communicate and coordinate work within an integrated multidisciplinary team
• Ability to take initiative and make decisions
• An excellent understanding of the data management require for large scale infrastructure project.