Office Assistant

 Key responsibilities

1. Office Maintenance & Cleanliness

• Ensure the office premises, including workstations, meeting rooms, and common areas, are clean and well-organized at all times.
• Perform routine cleaning tasks and maintain hygiene standards throughout the office.
• Assist in basic maintenance activities such as replacing light bulbs and ensuring office equipment is functioning properly.

2. Administrative Support

• Provide assistance with photocopying, scanning, faxing, and other document-related tasks as required.
• Support filing and organization of paperwork to maintain accurate and accessible records.
• Occasionally assist with basic data entry and other administrative tasks assigned by the supervisor.

3. Supplies & Inventory Management

• Monitor and replenish office supplies, including stationery, pantry items, and beverages, to ensure availability at all times.
• Coordinate with vendors or procurement teams for timely restocking of essential items.
• Maintain proper storage and organization of office supplies to avoid shortages or wastage.

4. Coordination & Miscellaneous Tasks

• Handle deliveries by accepting packages and distributing them to the appropriate recipients promptly.
• Assist in organizing office events, meetings, or celebrations by preparing spaces and arranging necessary items.
• Provide general support to staff and management to ensure smooth daily operations.

Qualifications & Skills 

• High school diploma or equivalent; prior experience in a similar role is an advantage.
• Basic knowledge of office operations and administrative support tasks.
• Ability to maintain cleanliness and perform light maintenance duties.
• Familiarity with office equipment such as photocopiers, scanners, and fax machines.
• Good organizational skills and attention to detail for handling documents and supplies.
• Strong communication and interpersonal skills to coordinate with staff and vendors.
• Physical ability to handle light lifting and perform routine cleaning tasks.
• Reliability, punctuality, and a proactive attitude toward assigned responsibilities.
• Ability to work independently and manage multiple tasks efficiently.
• Flexibility to assist with occasional events or additional tasks as required.